Everyone is looking for ways to be more productive at work and in life generally. But doing things the same old way cannot bring different results. To create an extraordinary quality of life, you require a paradigm shift, which has to do with how you manage your energy and time. You have to make deliberate efforts to better manage your time and to work smarter. To live a more productive life, you need to be more results-oriented instead of focusing on the tasks at hand.
But just how do you go about it? You need to ask yourself and answer the following questions:
- What needs to be done?
You won’t have a productive life if you do not know exactly what needs to be done. That’s why you need to take time every morning to write down a list of things to do. When you have a visual reminder of what needs to be done, there is no reason why you should fail at it. You are likely to say ‘it can’t be done’ if it only remains in your mind. Write it on a sheet of paper, email it to yourself, save it on your phone, and place it on top of your desk. Just why should you fail to do it?
- What needs to be done now?
Out of your to-do list, there are things which are more urgent than others. Given that you cannot do everything at the same time, prioritize the most urgent tasks. If it is not urgent, it can wait for another day. After all, going through only a few items in a day could be more effective than trying to go through the whole list at a go.
- What results and not work is expected of you?
Did you know that it’s more important to focus on outcomes and not tasks? After all, results are measurable outcomes while work is that which needs to be done to achieve results. When you are focused on results, it is easy for you to make the necessary changes in your tasks when you realize you are getting off-course. Otherwise, you might just end up doing tasks that don’t necessarily lead to the results you are expecting
- What are your top priorities?
To be effective in your work, you need to put the first thing first. That might mean doing the things that other people won’t do. You might want to use notes and checklists, calendars and appointment books, daily goal setting and prioritization, and the purposeful focus on important activities. Make sure you do the important things before they become urgent. It could be long-term planning, building relationships, and preventative maintenance. That way you will be able to avoid time wasters and managing emergencies. If you can, do the most important tasks two to five hours after you wake up in the morning. That’s when you will discover you are the most productive.
With these profound suggestions, just why would you not be able to lead a more productive life?